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Here are the departments of Southern Ivy.
Please choose one below:
Animal Services Department | Aquatic and Recreation Center | Building Inspection | City Manager's Office
City Secretary | Community Services Office | Economic Development | Environmental Health
Emergency Management | Engineering | Facilities Management | Finance | Fire | Fleet Services
Human Resources | Information Systems | Municipal Court | Parks and Recreation | Planning | Police
Public Library | Public Maintenance | Purchasing | Streets | Tax Collections | Utility Billing | Water Utilities
Animal Services Department
Hours of Operation
Monday -Friday 10 a.m. to 5 p.m.
Saturday (redemptions and adoptions only) 1 to 5 p.m.
* Stray animal impounds
* Animal bite reporting
* Animal quarantine
* Rabies testing
* Cruelty investigations
* Pet registration
* Trap loans
* Dead animal removal
* Animal education programs provided upon request
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Aquatic and Recreation Center
Hours of Operation
Seasonal
Holiday Hours
Labor Day and Thanksgiving Friday: 8 a.m. - 8 p.m.
Christmas and New Year's Eve: Regular Sunday hours
Closed Thanksgiving Day, Christmas Day, New Years Day and Easter Sunday
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Building Inspection
* Administers and enforces the building, electrical, plumbing, mechanical, and fire codes
* Administers and enforces zoning, sign, fence, flood plain, and fire code regulations to verify compliance with city ordinances
* Issues Certificates of Occupancy
* Reviews applications for building permits
* Reviews building plans
* Issues building permits and conducts site inspections
* Monitors and enforces violations involving high grass, inoperable vehicles, stagnant water, and illegal dumping
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City Manager's Office
* Prepares and submits annual budget and capital improvement program to City Council
* Administers the budget adopted by the City Council
* Acts as liaisons among City Council, citizens and City organizations
* Represents the City council and City staff at meetings and conferences
* Responsible for enforcement of all federal, state, and local laws
* Runs the city on a day-to-day basis
* Oversees management of city departments
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City Secretary
* Prepares City Council agendas and gives notice of City Council meetings
* Keeps minutes of meetings
* Preserves records of permanent value
* Enrolls all laws, resolutions, and ordinances approved by City Council
* Coordinates City elections
* Conducts annual appointments of all City Boards, Commissions, and Committees
* Responsible for processing all requests for public information
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Community Services Office
* Works to continually improve the image of Southern Ivy
* Handles media relations for the City
* Designates use of City logo
* Produces and distributes brochures and pamphlets about City projects, programs, activities and events
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Economic Development
* Responsible for assisting businesses relocating to the City
* Promotes economic development through incentive programs and expedited processing
* Markets the community through video, printed and verbal means
* Coordinates economic development activities with Southern Ivy Chamber of Commerce
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Environmental Health
* Food sanitation program/conducts food inspections
* Monitors industrial wastewater compliance
* Performs swimming pool and spa inspections
* Provides household hazardous waste disposal information
* Conducts vector control activities
* Monitors hazardous material spill/release remediation
* Encourages ozone reduction
* Enforces smoking ordinance in public buildings
* Enforces water well ordinance
* Stencils storm drains to discourage illegal dumping
* Conducts foster care/day care inspections
* Provides public health assistance for immunizations and communicable diseases
* Educational programs provided upon request
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Emergency Management
* Mitigates, prepares, responds to and recovers from effects of war, natural disaster, technological accidents and major incidents
* Serves as liaison to Federal, State, and County agencies, public utilities, and others
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Engineering
* Provides engineering, inspection, flood plain activities, traffic issues and related professional services
* Provides indirect services to citizens through internal support to other city departments
* Issues development permits for new construction
* Designs streets, drainage, water and wastewater improvements
* Reviews subdivision development plans
* Reviews flood plain issues
* Oversees major drainage problems
* Manages capital improvement projects
* Acquires right of way and surplus property
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Facilities Management
* Responsible for the upkeep, maintenance and improvements to all municipal buildings to ensure a safe, comfortable environment for visitors and employees
* Ensures municipal buildings meet all federal, state and local codes
* Oversees maintenance contracts for building components
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Finance
* Collects, disburses, safeguards, invests and maintains records of City's assets
* Prepares the City's Annual Operating Budget
* Prepares the City's Comprehensive Annual Financial Report
* Prepares accounts payable checks on a weekly basis
* Provides internal/external customer service for financial related issues and inquiries
* Responsible for debt and cash management activities
* Ensures the City's financial records are maintained accurately and on a current basis
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Fire
* Preserves life, property, and environment
* Assures compliance with fire codes and ordinances pertinent to new constructions
* Presents fire and safety classes
* Responds to fire, hazardous spill emergencies
* Conducts fire inspections and emergency siren tests
* Provides ambulance services and CPR classes and free blood pressure checks at fire stations
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Fleet Services
* Maintains and repairs City's fleet
* Generates specifications of vehicles and equipment
* Preserves maintenance records and tracks fuel usage
* Addresses equipment performance, equipment availability, and analyzes the usage of the City's fleet
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Human Resources
* Recruits and hires personnel
* Responsible for personnel administration, payroll administration and processing, and benefits
* Manages risk management, workers compensation, liability insurance
* Handles employee relations and disciplinary actions
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Information Systems
* Provides and maintains all information and telephone systems for the City government
* Coordinates overall direction of information systems
* Coordinates and maintains all external electronic information systems
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Municipal Court
* Court of Record
* Judicial branch of municipal government with jurisdiction of Class C misdemeanor criminal offenses
* Accepts fine payments, sets trial dates and provides options for traffic tickets
* Processes and serves warrants
* Conducts bond forfeiture hearings
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Parks and Recreation
* Acquires, plans, develops and implements neighborhood and community parks for recreational and passive activity
* Rents park pavilions
* Oversees the Southern Ivy Aquatic and Recreation Center
* Includes Parks, Right-of-way Maintenance, Senior Services, Recreation and Ball field Maintenance
* Provides secretarial and liaison support for the Park Board, Sports Council, Senior Citizens Association, and the Southern Ivy Recreation
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Planning
* Responsible for Land Use Development management through administration of the Zoning Ordinance and Subdivision Regulations, and coordination of the Thoroughfare Plan, Streetscape Plan, other physical development plans, ordinances, policies and procedures of the city
* Guides the long-term growth of the community
* Monitors and updates the City's Comprehensive Master Plan as needed
* Provides research and demographic data to public
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Police
* Provides law enforcement services through community partnerships, public education, and service delivery
* Provides all public safety dispatch
* Maintains criminal records
* Maintains alarm system permits
* Offers vacation house watch checks
* Offers crime prevention information
* Offers Women's Self Defense class
* Organizes Neighborhood Watch programs
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Public Library
Locations:
5178 Whitaker Street
2972 Bass Road
* Offers reading, educational and reference materials
* 32 Internet workstations available for public use
* Offers an interlibrary loan program
* Offers a timesaving self-check out machine
* Schedules program rooms for nonprofit organizations
* Plans and conducts adult and children programs and school tours.
* Answers reference questions and offer readers advisory service during business hours
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Public Maintenance
* Provides maintenance and service to parks, municipal facilities, city easements, rights-of-way, drainage easements, parkways, and medians
* Provides regular mowing, grass planting, chemical treatment, tree planting, tree pruning and removal of site obstruction vegetation on municipal rights of way
* Works directly with waste hauler on solid waste and recycling activities
* Plans, organizes and implements youth and adult recreation programs
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Purchasing
2255 Parkway Blvd.
Phone: 304-3698
Fax: 304-3645
* Purchases supplies, equipment and services requested by all departments
* Responsible for proper disposition of surplus equipment, abandoned and/or confiscated items
* Maintains product information and specifications
* Maintains an ongoing account of all City property
* Issues and receives all bids for supplies, equipment, services and construction projects for the City
* Maintains vendor registration list and seeks new vendors
* Chief contract administrator
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Streets
* Responds to emergency conditions associated with flooding, barricading, and snow and ice control
* Maintains streets, alleys, and drainage systems
* Repairs streets
* Repairs curbs and gutters
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Tax Collections
* Reviews property values set by the Maddocha Appraisal District
* Monitors exemptions and productivity valuations
* Submits the tax roll to the City Council for approval, calculate and publish the effective tax rate
* Levies an ad valorem tax based on the rate adopted by the City Council
* Bills, collects, and accounts for all real and personal property taxes
* Provides ownership information
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Utility Billing
* Prepares monthly bills for water, sewer and garbage services
* Provides customer service for water, sewer and garbage billing related issues
* Performs monthly water meter reading and meter can maintenance
* Provides various payment options; automatic bank draft, credit card and two drop box locations
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Water Utilities
* Maintains and operates water distribution and wastewater collection systems
* Performs meter maintenance functions on customer water services
* Repairs water lines
* Responds to low water pressure
* Responds to odor problems in water
* Locates water lines and wastewater lines
* Repairs manholes
* Responds to overflowing manholes
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